The Electoral Commission: Improving IT efficiency and staff collaboration

The Electoral Commission is an independent body set up by the UK Parliament to regulate party and election finances and set standards for well-run elections.

Due to the scrutiny of governmental budgets, it is important for The Electoral Commission to only work with external partners offering long-term value and clear financial delivery models.

It is for this reason, among others, that it chose avsnet to improve its IT efficiency and staff collaboration.

The Challenge

When The Electoral Commission decided to implement a more flexible home-based working model for its IT support and helpdesk staff it recognised the need for a visual communications and collaboration strategy that would guarantee:

  • Its high support service levels be upheld and enhanced
  • Widespread improvements to staff and IT efficiency
  • Better work/life balance for relocated staff
  • A financial model that met governmental regulations
  • Long term value and return on investment
  • Technology that would actually be used

It identified avsnet, a collaboration provider capable of designing a flexible solution on budget and on time that would cater to all end-user technical abilities.

The Solution

With end-user usage and adoption at the heart of its solution design, avsnet outlined a collaboration process that included an intuitive desktop video solution, user training materials to drive usage and a delivery model that would allow the organisation’s central IT department to manage staff and their communication.

“avsnet was fantastic. With our shift to remote working we needed to maintain face-to-face communication. We didn’t have anything in place before and the solution has worked perfectly for every user.” Esrar Ahmed, IT Helpdesk Manager, The Electoral Commission 

avsnet produced a framework that included:

  • Identification of efficiencies possible within the support process
  • Assessment of end-user technical ability
  • Bespoke solution design – high quality desktop video and collaborative resource sharing
  • User testing pre-implementation to ensure a smooth rollout
  • Integration with legacy head office IT systems
  • Meeting short deadlines during implementation process with minimal disruption
  • Post rollout training to accommodate cultural changes and to drive usage and adoption

Ahmed continued, “Before avsnet we weren’t sure what we needed. The team worked with us to make sure we were getting the right solution and one that would actually be used. The whole process has been brilliant. We did initial user testing, chose to move forward immediately and haven’t look back since.”

Results

End-user uptake was immediate and video calling quickly replaced standard phone-based troubleshooting, which has led to a more engaging service being delivered, higher internal staff satisfaction levels and clearer communication.

Resource sharing functionality has improved decision making between departments and allowed for clearer management of support situations. The organisation has also seen a large reduction in calls, saving time, money and IT resources.

The movement of staff to home working has significantly reduced its regional operational costs and The Electoral Commission was able to transfer these savings to other business-critical projects.

The centrally managed solution caters to the organisation’s future growth. If additional support staff are needed, the solution can be implemented painlessly and immediately for new hires.

Ahmed concluded, “In terms of ROI, we’ve been amazed with how quickly avsnet implemented what we needed and the popularity of the system. With its help, we created user materials that have provided staff clear step-by-step usage instructions, helping drive adoption and end-user satisfaction.”

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Edan Etgar

"I would have no hesitation in recommending avsnet for any AV and VC projects, small or large."

Edan Etgar
Building and Service Manager / Ferrero

Esrar Ahmed

"The whole process has been brilliant. We did initial user testing, chose to move forward immediately and haven’t looked back since."

Esrar Ahmed
IT Helpdesk Manager / The Electoral Commission

Stuart Carrison

"avsnet’s engineering team worked long hours and weekends to make sure everything was in place and working. Add excellent after sales support and we couldn’t be happier."

Stuart Carrison
IT&T Manager / SAI Global

Adam Bland

"We were extremely impressed with avsnet’s knowledge, technical skill, delivery methods and their overall flexibility."

Adam Bland
Deputy Head of Resilience / CLCH NHS Trust

Andrius Kasparavicius

"We weren’t entirely sure what technology we needed for our communications strategy, so avsnet worked closely with us to ensure we were choosing the right options."

Andrius Kasparavicius
Infrastructure Team Lead / eCommera

Penny Williams

"The team fully understood what we needed and provided us with a range of communications solutions that we as a business are proud of."

Penny Williams
Manager / Qualcomm